Village Hall of Cookham
Road, Cookham Rise, Berkshire SL6 9EH
RULES OF THE HALL
the Conditions of Hire)
are responsible for the behaviour of people in the Hall and for the
care of the building and contents during the letting.
should acquaint themselves and other responsible persons with the
location of fire exits and emergency equipment.
doors and driveways must be kept clear of obstructions.
Smoking is not allowed
in the Hall or its environs at any time.
Hall is licensed by the Royal Borough of Windsor and Maidenhead for
Public Entertainment and theatrical performances and holds a licence
licence for the supply of alcohol may be provided by the Pinder Hall on application by the hirer.
are asked to leave the Hall and kitchen in a clean and tidy state
Caretaker may be able to assist with setting up the Hall by prior
arrangement. (contact her
on 01628 819054)
about kitchen facilities, lights, blinds and emergency arrangements is
available in the Hall. Hirers
should contact Viktoria the Caretaker (07854031391) for
assistance if required.
the event of an accident or incident in the Hall, hirers are asked to
record details in the accident book on the notice board and notify
hearing loop and PA system is available: please request at the time of
Hall’s Public Liability insurance does not cover accidents or
incidents due to or caused by equipment brought into the Hall by
hirers. Hirers should
ensure that the owners of such equipment e.g. bouncy castles, discos,
display stands are adequately insured. Commercial users are asked to
give a copy of their Public Liability Insurance Certificate to the
caretaker before using the facilities.
is available in the Medical Centre car park in slots marked for the
Pinder Hall. There is some road parking, hirers should park with consideration for neighbours and
leave the Hall quietly, particularly at night.
EU General Data Protection Regulation, known as GDPR, will set
higher standards and accountability for organisations to keep
personal data secure and protected. It also gives people more
control over their data, including how organisations contact you.
you give us. It explains your data protection rights. This policy
was last updated on
23rd May 2018.
We collect information from you when you send us your booking form
(See Section 6 of this manual) for an event at the Pinder Hall.
websites, apps or services you use or access from our websites,
apps or services.
will treat all information submitted by you in accordance with the
time) and in strict compliance with UK and EU data protection
legislation. We respect your privacy and will always work to keep
your data safe and private.
information we gather from you allows us to contact and invoice
you. This includes tailoring the information we share with you to
help ensure that it's relevant, useful and timely.
gather that information as follows::
you book an event with us, we ask for information such as your
title, name, email address, address, telephone number, and
event details. We store this information to allow us to
invoice you for your event.
you place a booking, we also hold information on the timing,
facilities required, and
alcohol licence, if applicable, of your event to help us
effectively manage resources to fulfil your requirements
keep a record of electronic communications you receive from
us. We also record interactions you have with our electronic
communications.We keep a record of your bookings with us (for
example, what you booked and when). This allows us to invoice
will keep a record of any email correspondence you send us.
This helps us provide you with better customer service.
categories of personal data
do not intentionally collect or store data that could reveal your
racial or ethnic origin, physical or mental health or religious
beliefs. However, if you choose to provide this information to us
then we do retain this information.
We Use Your Personal Information
We only ever use personal information as is necessary,
to provide you with the quality services you request and expect,
or to prevent the misuse of our services. We also use your
personal information for our own legitimate interests such as
invoicing. We will
only use your personal information for: purposes necessary for the
performance of a contract with you.
deliver our services, including dealing with bookings for the
supply of our services and to help you use our facilities.
third parties to carry out technical, logistical or other
functions on our behalf.
a debt collection agency to collect payment from you should
that be necessary.
and detecting fraud or abuses of our services.
to and resolving complaints.
for which you have provided your consent
Our Legal Obligations
us to comply with any requirements imposed on us by law or
court order, including disclosure to law or tax enforcement
agencies or authorities or pursuant to legal proceedings.
records to meet regulatory and tax requirements.
collect and recover money that is owed to us.
investigate fraudulent activities that may occur on a
help us defend legal claims or to exercise legal rights.
we Share Your Personal Data
We only share your personal data as required for the purposes set
out in this Privacy & Cookies Policy – to third parties who assist
us with the provision of our services and to assist us in preventing the
fraudulent use of our services.
We only retain your personal information for clearly established periods.
retain your personal information for as long as you are a client and we
need it in order to fulfil the purposes described above. After you stop
being a client, we may keep your data for a certain period of time, after
which we take steps to delete your personal information.
may keep your personal information for a number of reasons after you have
stopped being a customer. This includes: to respond to any questions or
complaints, for legal, regulatory or technical reasons, for research and
analytics, to investigate fraudulent activities, and to show that we
treated you fairly
Choices and Rights
You have certain rights in the information we hold about you, including
the right to:
1. Object to our use of your personal information.
2. Request a copy of it, update it or to have it deleted.
These rights may be limited in some circumstances.
access to your personal data
have the right to access a copy of the personal information we hold about
you. You have the right to request that this information is provided in a
machine readable format in the event that you wish it to be transferred to
if you want us to stop using your personal information?
can also object to certain processing activities which use your personal
information, in particular where the processing is based on our legitimate
interests. You can ask us to delete, remove, or stop using your personal
information if there is no need for us to keep it. You can also ask us to
restrict the use of your personal information in certain circumstances.
These rights are known as the ‘right to erasure' and the ‘right to
restrict processing'. We will keep a note of your name if you ask for your
personal data to be erased.
may be reasons why the above rights may be limited in some circumstances.
For example, we can refuse to provide information if fulfilling your
request would reveal personal information about another person, if you ask
us to delete information which we are required to have by law, have
compelling legitimate interests to keep, or need to access in order to
exercise our legal obligations. In such situations, we would only use your
information for these purposes and not use or share your information in
other ways. We will always ensure your privacy is protected and data will
always be retained in accordance with the Data retention section of this
us know if your personal information is incorrect
the information we hold on you is wrong or incomplete, then let us know
what needs updating and we'll correct it. This is your right. Email us at
us at firstname.lastname@example.org for