Pinder Hall

The Pinder Hall from a drawing by the Cookham artist J Jewell

The Village Hall of Cookham

Registered Charity 300142

Lower Road, Cookham Rise, Berkshire SL6 9EH

History Facilities Hall Rules Hire Rates To Book Calendar

 

RULES OF THE HALL


(click here for the Conditions of Hire)

 

  • Hirers are responsible for the behaviour of people in the Hall and for the care of the building and contents during the letting.

  • Hirers should acquaint themselves and other responsible persons with the location of fire exits and emergency equipment.

  • The doors and driveways must be kept clear of obstructions.

  • Smoking is not allowed in the Hall or its environs at any time.

  • The Hall is licensed by the Royal Borough of Windsor and Maidenhead for Public Entertainment and theatrical performances and holds a licence for music.

  • A licence for the supply of alcohol may be provided by the Pinder Hall on application by the hirer.

  • Hirers are asked to leave the Hall and kitchen in a clean and tidy state after use.  

  • The Caretaker may be able to assist with setting up the Hall by prior arrangement.  

  • Information about kitchen facilities, lights, blinds and emergency arrangements is available in the Hall.  Hirers should contact Viktoria the Caretaker (07854031391) for assistance if required.

  • In the event of an accident or incident in the Hall, hirers are asked to record details in the accident book on the notice board and notify Viktoria the Caretaker 07854031391.

  • A hearing loop and PA system is available: please request at the time of booking.

  • The Hall’s Public Liability insurance does not cover accidents or incidents due to or caused by equipment brought into the Hall by hirers.  Hirers should ensure that the owners of such equipment e.g. bouncy castles, discos, display stands are adequately insured. Commercial users are asked to give a copy of their Public Liability Insurance Certificate to the caretaker before using the facilities.

  • Parking is available in the Medical Centre car park in slots marked for the Pinder Hall. There is some road parking, hirers should park with consideration for neighbours and leave the Hall quietly, particularly at night.

  ADDENDUM FOR COVID-19

1.     Maximum number of people in hall at any one time is 28 with no tables, apart from the Plant Sales which is 17

2.      Require someone at entrance to ensure that the maximum number is not exceeded.

3.      The hall is marked every two metres with a line across for markets, along with one way arrows, like in supermarkets, only one person between any lines at one time.

4.      Measures should be in place to ensure all users of community facilities follow the guidelines on social distancing, including strict adherence to social distancing of 2 metres or 1 metre with risk mitigation (where 2 metres is not viable) are acceptable.

5.      The flow of groups in and out of the premises should be carefully controlled to reduce the risk of congestion. It may be necessary to introduce socially distanced queuing systems.

6.      On entering and leaving a community facility everyone, including staff, should be asked to wash their hands thoroughly for at least 20 seconds using soap and water or to use hand sanitiser if hand washing facilities are not available.

7.      If you can, you should wear a face covering in enclosed public spaces where social distancing isn’t possible and where you will come into contact with people you do not normally meet,

8.      Ensure that steps are taken to avoid people needing to unduly raise their voices to each other. This includes – but is not limited to – refraining from playing music or broadcasts that may encourage shouting, including if played at a volume that makes normal conversation difficult. This is because of the potential for increased risk of transmission – particularly from aerosol and droplet transmission.

9.      Keep a temporary record of your users for 21 days, in a way that is manageable for your business, and assist NHS Test and Trace with requests for that data if needed. This could help contain clusters or outbreaks.

10.  From 4 July, the hall is open for the provision of services for children and young people, you  should ensure that people from different households can socially distance from anyone they do not live with or who is not in their support bubble, and should not facilitate indoor sports or fitness activity.

11.  If payments are made to the organisers ideally should be by credit card although it is up to the user if they will accept cash or cheques. If applicable no queuing at check out, Ideally a screen between the purchaser and the person taking payment should be used.

12.  All equipment used should be disinfected before and after use.

 

CURRENT ALLOWABLE USE OF HALL

Indoor markets are allowed.

Essential voluntary activities or urgent public support services (including the provision of food banks or other support for the homeless or vulnerable people, blood donation sessions or support in an emergency),

From 4 July 2020 clubs or groups that use community facilities can begin to meet again

The government is to give guidance setting out how performing arts activity can be managed safely and so is not yet available...

PINDER HALL PRIVACY POLICY

The EU General Data Protection Regulation, known as GDPR, will set higher standards and accountability for organisations to keep personal data secure and protected. It also gives people more control over their data, including how organisations contact you.

This Privacy Policy explains how we will use the personal information you give us. It explains your data protection rights. This policy was  last updated on 23rd May 2018.

What We Collect
We collect information from you when you send us your booking form (See Section 6 of this manual) for an event at the Pinder Hall. However, this Privacy Policy does not cover any third-party websites, apps or services you use or access from our websites, apps or services.

We will treat all information submitted by you in accordance with the terms of this Privacy Policy (as updated and amended from time to time) and in strict compliance with UK and EU data protection legislation. We respect your privacy and will always work to keep your data safe and private.

The information we gather from you allows us to contact and invoice you. This includes tailoring the information we share with you to help ensure that it's relevant, useful and timely.

We gather that information as follows::

  1. When you book an event with us, we ask for information such as your title, name, email address, address, telephone number, and event details. We store this information to allow us to invoice you for your event.

  2. If you place a booking, we also hold information on the timing, facilities required,  and alcohol licence, if applicable, of your event to help us effectively manage resources to fulfil your requirements

  3. We keep a record of electronic communications you receive from us. We also record interactions you have with our electronic communications.We keep a record of your bookings with us (for example, what you booked and when). This allows us to invoice you.

  4. We will keep a record of any email correspondence you send us. This helps us provide you with better customer service.

Special categories of personal data

We do not intentionally collect or store data that could reveal your racial or ethnic origin, physical or mental health or religious beliefs. However, if you choose to provide this information to us then we do retain this information.

How We Use Your Personal Information
We only ever use personal information as is necessary, to provide you with the quality services you request and expect, or to prevent the misuse of our services. We also use your personal information for our own legitimate interests such as invoicing.  We will only use your personal information for: purposes necessary for the performance of a contract with you.

This means:

  • To deliver our services, including dealing with bookings for the supply of our services and to help you use our facilities.

  • Enabling third parties to carry out technical, logistical or other functions on our behalf.

  • Enabling a debt collection agency to collect payment from you should that be necessary.

  • Preventing and detecting fraud or abuses of our services.

  • Responding to and resolving complaints.

Purpose for which you have provided your consent

This means:

  • To send updated information to you such as new hire charges.

  • To let you know of any information that may be of use to you.

Fulfilling Our Legal Obligations

This means:

  • Allowing us to comply with any requirements imposed on us by law or court order, including disclosure to law or tax enforcement agencies or authorities or pursuant to legal proceedings.

  • Maintaining records to meet regulatory and tax requirements.

  • To collect and recover money that is owed to us.

  • To investigate fraudulent activities that may occur on a customer's account.

  • To help us defend legal claims or to exercise legal rights.  

When we Share Your Personal Data
We only share your personal data as required for the purposes set out in this Privacy & Cookies Policy – to third parties who assist us with the provision of our services and to assist us in preventing the fraudulent use of our services.

Security and data retention
We only retain your personal information for clearly established periods.

Data Retention

We retain your personal information for as long as you are a client and we need it in order to fulfil the purposes described above. After you stop being a client, we may keep your data for a certain period of time, after which we take steps to delete your personal information.

We may keep your personal information for a number of reasons after you have stopped being a customer. This includes: to respond to any questions or complaints, for legal, regulatory or technical reasons, for research and analytics, to investigate fraudulent activities, and to show that we treated you fairly

Your Choices and Rights
You have certain rights in the information we hold about you, including the right to:

1. Object to our use of your personal information.
2. Request a copy of it, update it or to have it deleted.

These rights may be limited in some circumstances.

Requesting access to your personal data

You have the right to access a copy of the personal information we hold about you. You have the right to request that this information is provided in a machine readable format in the event that you wish it to be transferred to yourself.

What if you want us to stop using your personal information?

You can also object to certain processing activities which use your personal information, in particular where the processing is based on our legitimate interests. You can ask us to delete, remove, or stop using your personal information if there is no need for us to keep it. You can also ask us to restrict the use of your personal information in certain circumstances. These rights are known as the ‘right to erasure' and the ‘right to restrict processing'. We will keep a note of your name if you ask for your personal data to be erased.

There may be reasons why the above rights may be limited in some circumstances. For example, we can refuse to provide information if fulfilling your request would reveal personal information about another person, if you ask us to delete information which we are required to have by law, have compelling legitimate interests to keep, or need to access in order to exercise our legal obligations. In such situations, we would only use your information for these purposes and not use or share your information in other ways. We will always ensure your privacy is protected and data will always be retained in accordance with the Data retention section of this policy.

Letting us know if your personal information is incorrect

If the information we hold on you is wrong or incomplete, then let us know what needs updating and we'll correct it. This is your right. Email us at pinderhall@cookham.com.

Contact us at info@pinderhall.org.uk for general information

 
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