The Village Hall of Cookham
Registered Charity 300142
Lower Road, Cookham Rise, Berkshire SL6 9EH
ADDENDUM FOR COVID-19
1. Maximum number of people in hall at any one time is 28 with no tables, apart from the Plant Sales which is 17
2. Require someone at entrance to ensure that the maximum number is not exceeded.
3. The hall is marked every two metres with a line across for markets, along with one way arrows, like in supermarkets, only one person between any lines at one time.
4. Measures should be in place to ensure all users of community facilities follow the guidelines on social distancing, including strict adherence to social distancing of 2 metres or 1 metre with risk mitigation (where 2 metres is not viable) are acceptable.
5. The flow of groups in and out of the premises should be carefully controlled to reduce the risk of congestion. It may be necessary to introduce socially distanced queuing systems.
6. On entering and leaving a community facility everyone, including staff, should be asked to wash their hands thoroughly for at least 20 seconds using soap and water or to use hand sanitiser if hand washing facilities are not available.
7. If you can, you should wear a face covering in enclosed public spaces where social distancing isn’t possible and where you will come into contact with people you do not normally meet,
8. Ensure that steps are taken to avoid people needing to unduly raise their voices to each other. This includes – but is not limited to – refraining from playing music or broadcasts that may encourage shouting, including if played at a volume that makes normal conversation difficult. This is because of the potential for increased risk of transmission – particularly from aerosol and droplet transmission.
9. Keep a temporary record of your users for 21 days, in a way that is manageable for your business, and assist NHS Test and Trace with requests for that data if needed. This could help contain clusters or outbreaks.
From 4 July, the hall is open for the provision of
services for children and young people, you should
ensure that people from different households can socially distance from
anyone they do not live with or who is not in their support bubble, and should
not facilitate indoor sports or fitness activity.
11. If payments are made to the organisers ideally should be by credit card although it is up to the user if they will accept cash or cheques. If applicable no queuing at check out, Ideally a screen between the purchaser and the person taking payment should be used.
12. All equipment used should be disinfected before and after use.
CURRENT ALLOWABLE USE OF HALL
Indoor markets are allowed.
Essential voluntary activities or urgent public support services (including the provision of food banks or other support for the homeless or vulnerable people, blood donation sessions or support in an emergency),
From 4 July 2020 clubs or groups that use community facilities can begin to meet again
The government is to give guidance setting out how performing arts activity can be managed safely and so is not yet available...
we Share Your Personal Data
retain your personal information for as long as you are a client and we
need it in order to fulfil the purposes described above. After you stop
being a client, we may keep your data for a certain period of time, after
which we take steps to delete your personal information.
We may keep your personal information for a number of reasons after you have stopped being a customer. This includes: to respond to any questions or complaints, for legal, regulatory or technical reasons, for research and analytics, to investigate fraudulent activities, and to show that we treated you fairly
Choices and Rights
access to your personal data
have the right to access a copy of the personal information we hold about
you. You have the right to request that this information is provided in a
machine readable format in the event that you wish it to be transferred to
if you want us to stop using your personal information?
can also object to certain processing activities which use your personal
information, in particular where the processing is based on our legitimate
interests. You can ask us to delete, remove, or stop using your personal
information if there is no need for us to keep it. You can also ask us to
restrict the use of your personal information in certain circumstances.
These rights are known as the ‘right to erasure' and the ‘right to
restrict processing'. We will keep a note of your name if you ask for your
personal data to be erased.
There may be reasons why the above rights may be limited in some circumstances. For example, we can refuse to provide information if fulfilling your request would reveal personal information about another person, if you ask us to delete information which we are required to have by law, have compelling legitimate interests to keep, or need to access in order to exercise our legal obligations. In such situations, we would only use your information for these purposes and not use or share your information in other ways. We will always ensure your privacy is protected and data will always be retained in accordance with the Data retention section of this policy.
us know if your personal information is incorrect
the information we hold on you is wrong or incomplete, then let us know
what needs updating and we'll correct it. This is your right. Email us at
Contact us at email@example.com for general information
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