COOKHAM PARISH COUNCIL

MINUTES TO BE APPROVED of the Annual General Meeting

PRESENT:            Cllr M. Barnes (Chairman), M. Wellman (Vice Chairman),

Cllrs M. Brar, P. Brockwell, D. Fry, J. Hewitt, M. Innes, M-L. Kellaway, R. Piercey, D. Ricardo, Jean Stretton, John Stretton and H.J. Woodbridge.

Apologies were received from Cllrs: Coker and Harris.

Cllr Barnes welcomed everyone to the meeting after the local elections. He wished to record the Council’s thanks to Cllr Fairlie, who chose not to re-stand, and Cllr Fisher, who was not elected this time. He also paid tribute to the outstanding contribution of Cllr Prichard who sadly passed away in March. Cllr Prichard had been on the Parish Council for over ten years and would be greatly missed.                                                                                     

1.      ELECTION OF CHAIRMAN:

There were two nominations for the post of Chairman. Cllr Brar proposed Cllr M. Barnes to continue. This was seconded by Cllr Brockwell. Cllr Stretton proposed Cllr H. J. Woodbridge. This was seconded by Cllr Hewitt. VOTE for Cllr Barnes was: In Favour = 6; Against = 7. VOTE for Cllr Woodbridge was: In Favour = 7, Against = 5, Abstention = 1. Cllr Woodbridge was duly elected as Chairman.

2.      ELECTION OF VICE CHAIRMAN:

Cllr Wellman, proposed by Cllr Brar and seconded by Cllr Innes, was duly elected as Vice Chairman.

3.      APPOINTMENT OF COMMITTEES:

The Chairman set the deadline of 15^th May 2007 for Cllr Harris to accept his position on the Parish Council. This was AGREED unanimously.

A.                 ADOPTIVE ACTS:

The following Committee Members were duly and properly appointed, plus the Chairman and Vice Chairman of the Council.

Cllr Jean Stretton                                    (Cookham)

Cllr P. Brockwell                                 (Cookham Rise)

Cllr M. Coker                                      (Cookham Rise – co-opted in absence)

Cllr M. Innes                                        (Cookham Rise)

Cllr G. Harris                                        (Cookham Dean – co-opted in absence)

Cllr M-L. Kellaway                                  (Cookham Dean)

B.                 PLANNING:

All members of the Council to be members of the Planning Committee, to be chaired by the Chairman of the Council, or in his absence, by the Vice Chairman.

C.                 FOOTPATHS & OPEN SPACES:

The following Committee Members were duly and properly appointed, plus the Chairman and the Vice Chairman of the Council.

Cllr John Stretton                                    (Cookham)

Cllr M. Brar                                         (Cookham Rise)

Cllr D. Fry                                            (Cookham Rise)

Cllr M. Innes                                        (Cookham Rise)

Cllr G. Harris                                        (Cookham Dean – co-opted in his absence)

Cllr R. Piercey                                      (Cookham Dean)

D.            FINANCIAL & GENERAL PURPOSES COMMITTEE:

The following Committee Members were duly and properly appointed plus the Chairman and Vice Chairman of the Council, and the Chairmen of Adoptive Acts and Footpaths & Open Spaces once they have been appointed.

Cllr Jean Stretton                                    (Cookham)

Cllr M. Barnes                                      (Cookham Rise)

Cllr M. Coker                                      (Cookham Rise – co-opted in his absence)

Cllr J. Hewitt                                        (Cookham Rise)

Cllr P. Brockwell                                 (Cookham Rise)

Cllr G. Harris                                        (Cookham Dean – co-opted in his absence)

E.            EMERGENCY COMMITTEE:

The following Committee Members were duly and properly appointed, plus the Chairman of the Council.

Cllr G. Harris                                        (Cookham Dean – co-opted in his absence)

Cllr John Stretton                                    (Cookham)

Cllr M. Brar                                         (Cookham Rise)

Cllr M. Innes                                        (Cookham Rise)

4.             APPOINTMENT OF REPRESENTATIVES ON OUTSIDE BODIES:

(a)            COOKHAM WELFARE TRUST:                                                                                  

            Cllrs M. Brar and P. Brockwell were proposed by the Chairman to serve for a             further year. Unanimously agreed.

 (b)            SAMUEL LEWIS OLD AGE PENSION FUND:

Cllrs M. Brar and P. Brockwell were proposed by the Chairman to serve for a further year.  Unanimously agreed.

ANNUAL APPOINTMENTS:

(i)         DALC Executive Committee:                               Cllrs M. Brar and J. Hewitt.

(ii)        BALC Executive Committee:                               Cllrs M. Brar and J. Hewitt.

(i)                  Pinder Hall Management Committee:   Cllr M. Innes

(ii)                Cookham Day Centre Committee:             Cllr Jean Stretton

(iii)               Cookham Youth Project:         Cllr G. Harris – co-opted

(iv)              RBWM Standards Committee:             Cllrs D. Fry and M. Wellman

(v)                Patient Participation Group:          Cllr M-L. Kellaway

(vi)              Marsh Meadow Management Committee:   Cllrs D. Fry and M. Brar

Cllr John Stretton left the room to attend a meeting at RBWM.

5.             SCHEDULE OF MEETINGS 2007/2008:

A Schedule of Meetings planned for the year 2007/2008 was formally approved, subject to the ability to adjust dates of certain meetings in response to unforeseen circumstances.

6.             REVISED ASSET REGISTER

The Clerk had omitted to bring the Register to the meeting. It was AGREED to table the Register at a later meeting when the internal audit was complete.

7.             LEASES HELD BY COOKHAM PARISH COUNCIL

The Chairman presented the leases, which were approved. It was noted that a site inspection of Cemetery Cottage would be arranged by the Clerk.

Other business was held over from the previous Council:

8.                  APPROVAL OF MINUTES FOR MEETINGS HELD IN APRIL:

PLANNING MEETING 10^TH APRIL 2007: One amendment – Cllr Fry attended this meeting but was left off the list of Councillors.

FULL COUNCIL MEETING 10^TH APRIL 2007: Approved with no amendments.

EMERGENCY MEETING 19^TH APRIL 2007: Approved with no amendments.

ADOPTIVE ACTS COMMITTEE – MEETING WAS CANCELLED

PLANNING MEETING 24^TH APRIL 2007: Approved with no amendments.

FINANCE COMMITTEE 24^TH APRIL 2007: Approved with no amendments.

EMERGENCY COMMITTEE 30^TH APRIL 2007: Approved with no amendments.

9.                  FINANCE: The list of cheques raised in the month of April as listed on Page 456 were circulated to Councillors. On the proposal of Cllr Hewitt, seconded by Cllr Innes it was AGREED to approve these payments. Philip Holdford’s increase of £17 was noted and the Clerk would make enquiries.

10.            CORRESPONDENCE: A list of correspondence and periodicals received during the month of April was circulated with the agenda.

The meeting closed at 8.10pm.