COOKHAM PARISH COUNCIL

Minutes of the Annual Meeting held in the Community Room

on Tuesday, 13th May 2008 commencing at 7.30pm.

PRESENT:       Cllr H.J. Woodbridge (Chairman), M. Wellman (Vice Chairman),

Cllrs M. Barnes, M. Brar, P. Brockwell, M. Coker, D. Fry, M. Innes,

M-L. Kellaway, R. Piercey, D. Ricardo, Jean Stretton, John Stretton

and H.J. Woodbridge.

1.      ELECTION OF CHAIRMAN:

Cllr John Stretton proposed Cllr H. J. Woodbridge to continue as Chairman. This was seconded by Cllr M-L. Kellaway. There being no other nominations, Cllr H. J . Woodbridge duly agreed to continue in the office of Chairman.

2.      ELECTION OF VICE CHAIRMAN:

Cllr John Stretton proposed Cllr D. Fry as Vice Chairman. This was seconded by Cllr M-L. Kellaway. Cllr M. Brar proposed Cllr M. Barnes as Vice Chairman. This was seconded by Cllr P. Brockwell. Cllr Barnes was duly elected as Vice Chairman by eight votes to six. Cllr Fry offered his congratulations.

3.      APPOINTMENT OF COMMITTEES:

A.                 ADOPTIVE ACTS:

The following Committee Members were duly and properly appointed, plus the Chairman and Vice Chairman of the Council.

Cllr M-L. Kellaway                              (Cookham Dean)

Cllr G. Harris                                        (Cookham Dean)

Cllr M. Coker                                      (Cookham Rise)

Cllr M. Innes                                        (Cookham Rise)

Cllr P. Brockwell                                  (Cookham Rise)

Cllr M. Brar said that she would fill the seat until the vacant Cllr seat is filled.                 

B.         PLANNING:

All members of the Council to be members of the Planning Committee, to be chaired by the Chairman of the Council, or in his absence, by the Vice Chairman.

C.        FOOTPATHS & OPEN SPACES:

The following Committee Members were duly and properly appointed, plus the Chairman and the Vice Chairman of the Council.

Cllr M. Brar                                         (Cookham Rise)

Cllr D. Fry                                            (Cookham Rise)

Cllr M. Innes                                        (Cookham Rise)      

Cllr D. Ricardo                         (Cookham Rise)

Cllr G. Harris                                        (Cookham Dean)

Cllr R. Piercey                                      (Cookham Dean)

D.        FINANCIAL & GENERAL PURPOSES COMMITTEE:

The following Committee Members were duly and properly appointed plus the Chairman and Vice Chairman of the Council, and the Chairmen of Adoptive Acts and Footpaths & Open Spaces once they have been appointed.

Cllr Jean Stretton                                  (Cookham)

Cllr M. Coker                                      (Cookham Rise)

Cllr P. Brockwell                                  (Cookham Rise)

Cllr G. Harris                                        (Cookham Dean)

Cllr M. Wellman                                   (Cookham Rise)

E.         EMERGENCY COMMITTEE:

The following Committee Members were duly and properly appointed, plus the Chairman of the Council.

Cllr G. Harris                                        (Cookham Dean)

Cllr John Stretton                                  (Cookham)

Cllr M. Brar                                         (Cookham Rise)

Cllr M. Innes                                        (Cookham Rise)

F.         CONSULTATION COMMITTEE:

This is a new Committee for Cookham Parish Council. It was AGREED that the Committee would meet and draft their own Terms of Reference for approval at Full Council. The following Committee Members were duly and properly appointed, plus the Chairman and Vice Chairman of the Council.

Cllr M. Wellman                                   (Cookham Rise)

Cllr D. Fry                                            (Cookham Rise)

Cllr Jean Stretton                                  (Cookham)      

Cllr D. Ricardo                         (Cookham Rise)                                                          

4.             APPOINTMENT OF REPRESENTATIVES ON OUTSIDE BODIES:

(a)        COOKHAM WELFARE TRUST:                                                                              

Cllrs M. Brar and P. Brockwell were proposed to serve another year. They agreed unanimously.

 (b)       SAMUEL LEWIS OLD AGE PENSION FUND:

Cllrs M. Brar and P. Brockwell were proposed to serve another further year. They agreed unanimously.

ANNUAL APPOINTMENTS:

(i)         DALC Executive Committee:                            Cllrs M. Brar and P. Brockwell

(ii)        BALC Executive Committee:                            Cllrs M. Brar and P. Brockwell

(i)                  Pinder Hall Management Committee:     Cllr M. Innes

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(ii)                Cookham Day Centre Committee:                    Cllr Jean Stretton

(iii)               Cookham Youth Project:                                  Cllr G. Harris

(iv)              RBWM Standards Committee:             Cllrs D. Fry and M. Wellman

(v)                Patient Participation Group:                               Cllr M-L. Kellaway

(vi)              Marsh Meadow Management Committee:         Cllrs D. Fry and M. Coker.

5.             SCHEDULE OF MEETINGS 2008/2009:

A Schedule of Meetings planned for the year 2008/2009 was formally approved with one suggestion from Cllr M. Wellman. He would like to see the Finance & General Purposes Meetings held on their own night instead of after the Planning Meeting. It was AGREED to re-schedule the first Finance Meetings in June and July. The list of meetings would be revised by the Clerk and re-circulated. The Chairman also noted that the meeting should be called the Annual Meeting and not the AGM. The Chairman should also sign the Declaration of Acceptance book after accepting the office of Chairman. This was duly carried out.

6.             REVIEW OF ASSET REGISTER

It was AGREED to include the new street light in Odney Lane at a cost of £3,500. There was some confusion over the Asset Register and the insurance policy operating on a new for old basis. It was noted that the lights, bollards and benches also needed to be reviewed over the year. Cllr M. Wellman, seconded by Cllr Innes, proposed to accept the Asset Register. This was AGREED.

7.             LEASES HELD BY COOKHAM PARISH COUNCIL

The Chairman presented the leases, which were approved. The Clerk suggested that, as many of the leases were quite old, it would be wise to arrange a rolling programme of 

lease reviews and ask a solicitor to look through them. Cllr Barnes suggested that RBWM’s legal department may be able to perform the reviews for us.

Cllr Barnes proposed a vote of thanks to Cllr Woodbridge for all his services to the Parish Council during the year. Thanks were also proposed to out-going Vice Chairman, Cllr M. Wellman.

The Clerk informed the Council that the date for the By-election was 10^th July 2008 and the close of nominations would be 13^th June 2008. The Parish Council decided to ask RBWM for printed poll cards at an approximate cost of £410 plus second class postage.

The meeting closed at 8.30pm.